Peppol: sending and receiving e-invoices

Peppol is the European network for electronic invoices. An e-invoice is not a PDF in a mail: the data goes straight from the sender's accounting package to the recipient's. In Belgium e-invoicing between businesses has been mandatory since 2026. Clubwise uses Billit as the access point to the network.

What do you need?

A one-time registration of your company on Peppol, with your name, VAT number, address, e-mail address and IBAN. How that works is explained in Following up Peppol registration.

Sending invoices

Once your registration is complete, outgoing invoicing is on. When you send an invoice to a business, Clubwise checks whether that business is on Peppol. If so, the invoice goes out as an e-invoice. If the customer is not on Peppol, or is a private individual, they simply receive the invoice by mail.

Receiving invoices

If you switch incoming invoicing on, the purchase invoices that suppliers send via Peppol arrive by themselves under Finance, Expenses. Nobody has to retype them anymore. There you link a purchase invoice to a deal, for example the invoice of the sound company to the deal of your festival, so that ordered, delivered and paid are in one place.